How useful is Bings' contextual search function

Screenshot tour: What's new in Office 2016?

Today is the release of Microsoft Office 2016. We checked out some of the more noteworthy, cooler new features and improvements that we show you here in our standard how-to geek screenshot tour with lots of pictures.

The Office 2016 suite is free on Windows Save, but this version is limited. The full Office desktop app suite is required to access all features and functions. If you have an active subscription to Office 365, you will get the upgrade to Office 2016 for free. You also need a Microsoft account and a OneDrive account to take full advantage of Office 2016.

Improved tab text for dark theme and ribbon

The light theme that was available in Office may be unusable for some users. For those of you who really don't like the light theme, or just can't use it, Office 2016 is introducing improvements to the dark theme that make the user interface easier to use, including better readability in the Word navigation pane and several fixes for the Outlook Legibility (white text on a light background, dark text on a dark background, and illegible text).

Ribbon tab text is no longer in capital letters and floats have been added to the ribbon tabs.

Smart lookup or insights from Bing

"Smart Lookup" is already available in Word and Outlook, and now it has been added to Excel and PowerPoint. Also known as "Insights from Bing," this feature helps you learn more about your content by gathering and displaying exactly the right information that you are reading or writing about. The information is gathered from a variety of sources such as Bing Snapshot, Wikipedia, Bing Image Search, and Oxford Dictionary, so you can do anything from a quick search to an in-depth exploration without leaving the Office app. Insights can be accessed by right-clicking a word or phrase, from the Review tab on the ribbon, or from the Tell Me box (explained in the next section). Insights is powered by Bing and uses the selected text and some surrounding content to produce contextual results.

Insights can be obtained by selecting a word or right-clicking the phrase, clicking the Review tab on the ribbon, or using the Tell Me box. Insights uses the selected text and some surrounding content to provide contextual results, as well as links and graphics that you can use to improve your Office document.

For example, we highlighted “Office 2016” in Word and searched for relevant information online using the “Smart Lookup” feature.

In Excel, numbers or equations can be defined with Smart Lookup. This can be very useful for getting more information about formulas and equations used in Excel.

Tell me - Natural Language Query

For most of us, there are many functions and commands in Office that we never use. Sometimes it's just because we're having trouble finding the tools we need. To address this issue, Microsoft Office 2016 added the Tell Me feature that was first available in the Office Online suite. The Tell Me feature uses natural language to find what you're looking for. The "Tell Me" field is inconspicuously located to the right of the tabs in the ribbon in all apps in the suite with the exception of Publisher, OneNote and Skype.

Well, if you need to figure out how to do a file in Word, make charts in Excel, or add a signature to your emails in Outlook. Just type a question in the Tell Me box and Microsoft will find the best possible answers. The results displayed are actually actions that you can take directly from the menu. You can also choose to get help with your question or use Smart Lookup (described in the previous section) to find answers on the web.

Fast shape formatting

This feature increases the number of default shape styles by introducing new preset styles in Word, Excel, and PowerPoint. Once you've drawn a shape in your document, you can assign a new preset style to the shape.

Real-time document collaboration

Google Docs users have used real-time collaboration capabilities for years. However, Microsoft has finally caught up and improved real-time collaboration in the core applications of Office 2016. With Word, Excel, and PowerPoint, multiple people can now easily edit the same document, whether they're using Office Online or the desktop Office apps.

Use the button to share a document with other people "Share" button on the ribbon in the upper right corner of the Word window. In the "Share" area, you can save the document in the folder that you have shared in your OneDrive account.

NOTE: Before setting up your document for sharing, make sure that you have a shared folder in your OneDrive account.

You can see real-time changes made to the document by the other authors you shared the document with, and the Share button lets you see who is editing the document.

Backstage improved

The Backstage screen has received an update that makes saving, opening, and browsing files easier and faster. The list of recently used files is now categorized by the date the document was modified. The "Browse" button has been increased for a better overview and now offers faster access to the file explorer.

Convert handwritten equations to text

Word, Excel, and PowerPoint now include a new feature called Ink Equation, which lets you insert math equations by handwriting them with your mouse, digital pen, or even your finger on touch-sensitive devices.

Just write your equation in the dialog box and use the tools to erase, correct, or erase it as needed. Your handwritten equation will be converted into typed text that you can paste into your document.

This can be very useful when you're typing long, complicated equations that are easier to write.

Modern attachments in Outlook

Outlook 2016 also got quite a bit of love. Attaching files is now easier and more intuitive. If you now click the "Attach" button to attach a file to the current email, a list of the most recently edited files will be displayed both locally and in OneDrive. This can be very useful as the file you are trying to attach is likely one that you have accessed or have been working on recently. The list also includes options for browsing your PC or websites if the file you want is not in the Recent Items list.

After selecting the file to attach, you'll see the name of The file becomes a drop-down list with options such as changing the permissions on the file for the recipient, opening the location, or attaching the file as a copy.

There are many other new features and improvements in Office 2016, such as: For example, improved grammar checking, third-party plug-in integration, security and management improvements, as well as new modern charts and other improved business intelligence tools in Excel. Real-time collaboration improvements and changes to the user interface, such as: The most important changes that make Office more efficient and productive, for example, the modern attachments in Outlook and the improved Backstage view.