How can I recover damaged PowerPoint files

Restore PowerPoint - this is how it works!

With the popular Microsoft 365 programs Excel, Word or PowerPoint, users create files every day that often involve a lot of work. The worse it is if a file accidentally deleted or not saved becomes. Unpredictable incidents such as a power failure or a computer crash can also result in files being closed without being saved. Fortunately, there are several methods you can use to restore a PowerPoint. We'll show you the best options and explain step by step how to restore a PowerPoint file.

Restore unsaved PowerPoint

If you try to close an unsaved PowerPoint, the program displays a warning. Only after a renewed confirmation does the file close without saving the latest changes. Despite this precaution, open programs closed without saving and data will be lost. Even unforeseen situations can cause the program to close without saving. But there are several ways to restore an unsaved PowerPoint. In the following we explain step by step how to restore a PowerPoint.

Find temporary files to restore an unsaved PowerPoint

Windows continuously saves temporary files in the so-called Temp folder. There is a possibility that too unsaved content of your PowerPoint can be found in this folder.

Step 1: Find the file

Open the File explorer and give the Term "PPT * .tmp" in the search field. Wait for the search to end.

PowerPoint adds a randomly selected number in the filename. Since you do not know this number, use the symbol * as a wildcard.

Step 2: rename the file

Appears a PowerPoint file in File Explorer, rename it and give it the ending .ppt.

Step 3: Recover Unsaved PowerPoint

Then open the file to see if it is the unsaved PowerPoint. Around restore, save the file in a location of your choice.

Use the integrated PowerPoint function

PowerPoint offers since the Office version 2010 a built-in feature to recover an unsaved PowerPoint file. Follow the steps below to use this feature.

Step 1: view recently used files

Open the presentation program, click on the “Open” menu item and select the section "Last used" out.

Step 2: Recover Unsaved PowerPoint File

Then click on the "Restore unsaved presentations" button.

A folder will open in which all saved drafts can be found. If the file you are looking for is available, select it with the left mouse button and then click on "Open". Save the file as usual to save the data and then edit the presentation further.

Restore old PowerPoint version

While working on a PowerPoint presentation, make unwanted changes with the Key combination [Ctrl] + [Z] easily reversible. For example, you can retrieve deleted sections of text with just a few clicks. However, once you save and close a file, that data will be lost. Follow these steps to restore an old version of PowerPoint.

Restore previous versions of a PowerPoint

Right-click the file and select the option from the context menu "Restore previous versions" out. A new window opens in which the corresponding tab is automatically selected. Previous versions of the presentation can only be found in this area if a Recovery point was set. Select a previous version to restore an old PowerPoint.

Restore old versions in the cloud storage

If you have your data automatically with Dropbox, Google Drive, One Drive or another Cloud storage synchronize, you can usually restore an old PowerPoint version. Find previous versions or the option to manage versions and restore the file you want.

Recover deleted PowerPoint file

Basically, it is recommended files that are no longer required or outdated versions to delete. So you always have an overview and a clear folder structure. But what should you do if you accidentally delete an important PowerPoint file?

Step 1: open the recycle bin

If you delete a file, you are not immediately removing it completely from your computer. Deleted files go to the trash first and are easy to recover. Open the recycle bin by double-clicking the Trash icon.

Step 2: Find Unsaved PowerPoint

Enter the File names of the PowerPoint in the search field of the trash.

Step 3: restore the PowerPoint file

Then right-click on the PowerPoint file and select the "Restore" option out. The presentation will automatically be returned to the folder from which you deleted it.

Recover Corrupted PowerPoint File

You have saved your PowerPoint, but the file cannot be opened? We'll show you different ways to recover a damaged PowerPoint.

Move the presentation to restore PowerPoint

In most cases it cannot be determined whether the Location or the file itself damaged is. If the file can be restored using the instructions below, the storage location is affected. In this case, it is recommended that you restore and back up all files from this folder.

Step 1: Save the file to the clipboard

Open the folder where the damaged file is located. Open the context menu with a right click on the file. Choose the Copy option to find the file in the Clipboard save.

Step 2: Copy the file to another folder

Then open any folder or create a new one. Insert the file by right-clicking on a free area and selecting the "Paste" option choose. You can also use the Key combination [Ctrl] + [V] copy to the folder.

Step 3: open the file

Try to double-click the file to open it. If this is possible without any problems, then you were able to restore the PowerPoint and find that the original location itself damaged is.

Insert slides in new presentation

In many cases, however, it is not the location that is the PowerPoint file damaged. In this case the program offers a practical function to convert the slides into a new and undamaged file to insert.

Step 1: Open a new presentation

Open a blank powerpoint presentation.

Step 2: Recover Unsaved PowerPoint

Select the “Start” section in the menu and open the “New slide” drop-down menu. Left click on the option "Reuse slides".

The area of ​​the same name then appears on the right. Click on the “Browse” button and select the file in Explorer that you want to restore. A will appear Miniature previews of all slides. Left-click on the slides to insert them into the new presentation. To the Recover entire unsaved PowerPoint file, right-click to open the context menu and click on the option "Insert all slides".

Step 3: save the file

Once you've transferred all of the slides, save the file to one new location.

Open PowerPoint in Safe Mode

If a PowerPoint file won't open in normal mode, try it in safe mode to start. To do this, hold the Control key [Ctrl] and then select the PowerPoint file with a Double click out. Click Yes on the confirmation dialog to open the presentation in Safe Mode.

This method allows you to open most Office programs in safe mode.

You can then search for problems or re-save the file with a different filename.

Tips to avoid losing PowerPoint files

Despite the many ways to restore a PowerPoint, a successful one Recovery not guaranteed. You should therefore regularly use the while working on the document Shortcut [Ctrl] + [S]. With this you save your file and protect yourself against possible loss.

Since the 2010 version PowerPoint includes a built-in feature that enables the program automatically saves open presentations. We explain how to activate the function and thus avoid losing files.

Option 1: Activate automatic saving in the menu bar

Activate the function in the PowerPoint menu barby moving the slider next to "Auto Save".

Option 2: Activate automatic saving for options

If you activate the function in the "Options" area, you have additional setting options to disposal. Select the “File” section from the menu. Then click on "Options" and "Save". Activate the function "Save AutoRecover Information" and enter the desired time interval for automatic saving. If you have the option "Keep the last automatically restored version when closing without saving" enable you to avoid losing data if you accidentally close the PowerPoint file without saving. If necessary, the storage location can also be adjusted so that you can find the backed up files more easily.

Use the entire office suite Microsoft 365 and benefit from many advantages such as five installations per user, the latest version and SSL / TLS encryption.

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